Time and Materials Daily Ticket
A one page daily ticket for work billed on time and materials: who was there, what ran, what got used, what got done, and a signature from somebody on site before anybody goes home.
Who it is for. Anybody billing hourly or time and material who has ever had an invoice queried three weeks later and had nothing but a memory to argue with.
This sheet ladders into module 05, Hourly, By the Foot, or Lump Sum.
The ticket is the invoice
On time and material work the argument is never about the rate. It is about whether the hours happened. A signed daily ticket ends that argument before it starts, because the person disputing the invoice is looking at their own signature.
Get it signed the same day, on site, by whoever is actually there. A signature next week from somebody who was not present is worth very little.
Fill one out even when nobody is there to sign it. Write down who you asked and that they were not on site. An unsigned contemporaneous ticket still beats a reconstruction.
Ticket header
- Ticket number
- Date
- Job name and location
- Customer or general contractor
- Work authorised by, printed name
- How it was authorised: verbal, text, email or written change order
- Weather
- Start time on site
- Finish time on site
Labour
| Name | Trade | Start | Finish | Break | Reg. hours | OT hours | Rate | Amount |
|---|---|---|---|---|---|---|---|---|
Equipment
One line per machine. Standby is a separate line from working, and it should be.
| Unit | Description | Working hours | Standby hours | Rate basis | Amount |
|---|---|---|---|---|---|
Materials and disposal
| Material or service | Supplier | Ticket or docket number | Quantity | Unit | Amount |
|---|---|---|---|---|---|
Staple the supplier tickets and the weigh or dump dockets to this sheet. A docket number with no docket is a number.
Trucking
| Truck or carrier | Material | Loads | Hours | Rate basis | Amount |
|---|---|---|---|---|---|
Subcontractors on site today
| Sub | Scope worked | Hours or quantity | Amount |
|---|---|---|---|
Work performed
Three or four plain sentences. What you did, where, and anything that slowed you down. This is the part that gets read in six weeks.
- Work performed today
- Delays, and the cause
- Instructions received on site, and from whom
- Extra work not covered by the original scope
- Safety incidents or near misses
- Photographs taken, yes or no
Signature
Do not leave without this.
- Signed on site by, printed name
- Company
- Signature
- Date and time signed
- Our representative, printed name
- Our signature
A signature is not an agreement about price
Most site signatures acknowledge that the hours and quantities shown are correct. They usually do not agree the rate, and they do not turn extra work into an approved change order on their own.
If the work on this ticket is outside your contract scope, write that on the ticket and follow your contract's change order clause as well. The ticket proves the work happened. The change order is what gets it paid at the right number.
Where this comes from
Every code, standard and statute this sheet leans on, with a link to the body that publishes it. Check them. That is what they are for.
- AIA Contract DocumentsA201 general conditions and the A401 subcontract are the forms most commercial dirt work is signed under.